By doing so, you’ll be able to create a failsafe system that keeps your data safe. This means creating 3 different copies of your data to put on 2 different storage types and keeping 1 copy offsite. One of the best backup strategies to have is the 3-2-1 rule. 6 Effective Strategies to Safely Back Up Your Data Using these backup solutions, you can start to create your own data backup plan tailored to your organization’s needs.
#Main purpose of a data backup policy how to
This article will discuss how to back up your data using various methods so that you can stay ready for any situation. However, to ensure total data security, your backup strategy should include multiple solutions. Some organizations might use cloud-based solutions like Google Drive or Dropbox, while others prefer to keep their backups on an external hard drive. Should a malware or ransomware attack occur, you can boot a saved backup and restore your data to its previous state. All policies and procedures relating to information governance or information security will be reviewed by the Information Governance Working Group annually or when there is a requirement to due to regulatory or other changes.Having a plan to back up your data is one of the most important processes to protect the data in the event of a cyber attack. This will be reviewed on a case by case basis and where applicable incur additional costs to the client for the additional storage required. Clients may request changes to the standard backup and retention periods. Any change to the backup schedules or retention periods listed within this document have to be approved and signed off by the Change Advisory Board (CAB) as per the change Control Policy.ġ3. Changes to backup schedule and retentionġ2. Additional spot check and test restores will be made by the IT department to ensure that the backup files are consistent, contain no corruption and are fit for purpose. Daily the IT department will review the backup log files to ensure all backups have completed successfully and in the event of a failure take immediate remedial action and ensure that a working backup has been taken.ġ1.
#Main purpose of a data backup policy verification
All backups to systems have backup verification tests as part of the process of completing the backup.ġ0. Additional “one-off” backups will be made of any of the above systems immediately prior to any upgrades / patches / version release or bulk data change in line with the corporate change control policy and will be destroyed upon verification that they are no longer required or after 14 days. Systems and data will be backed up automatically as per the below schedule:ĭaily backups are made to provisioned cloud storage within the EEAĪs per standard Microsoft Office 365 backup proceduresĨ.
Therefore it is necessary that there is a secure and robust backup framework in place to ensure that in the event of a Disaster Recovery scenario, that data and files can be restored promptly and with minimal loss.
This information relates to training records and activities and may be considered business critical to clients.Ħ. IWL also holds records on behalf of clients via the LMS and eLearning provisioned services. Information is a vital asset that the company is reliant on both for the provision of services and the management of them.ĥ. International Workplace Ltd (IWL) collects and processes a diverse range of information for various purposes. The purpose of this document is to set out clear guidance on the corporate data backup policies and retention of these backups. 1.1 All electronic data held within the central administration system (“KAT II”)ġ.2 All electronic data stored within the corporate websiteġ.3 All electronic data stored in any of the Learning Management Systems (“LMS”)ġ.4 All electronic data stored in any of the Learning Records Systems ("LRS")ġ.5 Email correspondence both inbound and outbound that is held on the Exchange Server ("Ofice 365")ġ.6 All electronic documents / files that are held within SharePoint (“Offie 365")Ģ.1 Information held in non-electronic formatĢ.2 Data stored locally to PCs / laptops or other end user deviceĢ.4 Any device / server / file storage area that is not authorised by the IT Manager to be part of the corporate network Purposeģ.
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